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This privacy statement explains how your personal data is handled by Sword GRC whilst you browse our websites and where you submit information through our website, and your options regarding the ways in which your data is to be used.
Registration and completing forms
When you make a general enquiry or complete any forms, you may be asked to provide personal information such as your name, address, email address, and telephone number.
The information is primarily used for administration purposes so we can process your enquiry. We maintain strict security standards and procedures with a view to preventing unauthorised access to your data by anyone, including our employees.
Transferring/sharing your data
We will not disclose your personal information unless we need to do so to handle your query.
In some cases there may requirement us to transfer your data outside of your country, for example information may be passed to and used by other subsidiaries of Sword GRC Group Limited (some of which may be outside the UK and/or EU). Should this be the case, we will ensure that compliant confidentiality and data processing agreements in line with applicable data protection legislation are in place.
Cookies are pieces of information that a website transfers to your computer’s hard drive for records keeping purposes. Cookies are very common, being used to improve how a website works. Cookies contain information that can be used on particular sites and to tailor a visitor’s experience on the website or provide data that can be used for analysis by our web servers.
Most browsers are initially set to accept cookies. If you would prefer, you can set your browser to disable cookies or to inform you when they are set. However, you may not be able to take full advantage of our website if you disable them.
Cookies and the law
Our approach, your choice.
European privacy laws came into force in 2012 which require websites to inform users when placing ‘cookies’ on visitors computers, mobiles or other devices.
The Information Commissioner’s Office (ICO) is the organisation in the UK responsible for regulating the law.
How to disable cookies
To find out how to disable cookies in Microsoft Internet Explorer, please click here…
To find out how to disable cookies in Firefox, please click here…
To find out how to disable cookies in Google Chrome, please click here…
To find out how to disable cookies in Safari, please click here…
Google AdWords remarketing
Our website uses the Google AdWords remarketing service to advertise on third-party websites to users who have previously visited our website. This could be an advertisement on the Google search results page of a site within the Google Display Network.
You can set your preferences for how Google advertise to you using the the Google Ad Preferences page, and you can also opt out of interest-based advertising entirely by cookie settings or permanently using a browser plugin.
Data for direct marketing
We will not immediately enter personal data you provide to us on our marketing database. Where it may be relevant to do so and we feel you are interesting in hearing more of our services you will be given an opportunity to opt-in to electronic marketing and select your own preferences. At each further point of marketing communication individuals are given the opportunity to opt-out of receiving direct marketing activity. Where individuals want to receive marketing communication, we may provide information on:
- Services and products that may be of interest.
- Changes and improvements to the website.
Should you decide to change your mind on receiving such communications, select the opt-out option in the marketing communication or contact our Data Protection Officer at the details below.
If you believe that any information held by us about you is incorrect or incomplete you should write to the Data Protection Officer at the address given below. Any information which is found to be incorrect will be corrected as soon as possible. Should you wish to access the data we hold about you at any time, you are welcome to write to the Data Protection Officer and make your request for a copy of the data. Any such request will be processed in accordance with the relevant data protection and privacy legislation.
Retention of Data
We will retain the data you give us for differing periods of time dependent on the reason you have supplied it to us, whether there is a need to retain the data and in accordance with our data retention policies. Such time frames will be guided by industry best practice and other relevant legislation.
Notification of changes to the Privacy Statement
The Data Protection Officer
1 Grenfell Road